Privacy Policy

App: Smart Defaults for Jira Cloud

Last updated: 15 October 2026

Summary

Smart Defaults is an Atlassian Forge app. It runs on Atlassian’s infrastructure. It has no servers of its own, makes no requests to other hosts, and sends no data to any third party. What the app stores stays inside the Forge platform and your Jira site.

The app declares no external permissions in its manifest (no egress), which makes this verifiable rather than a promise.

What the app stores

When an administrator saves a rule, the app stores it in Forge storage:

Data	Why
Project ID and name, issue type ID and name	To show which rule belongs where
For each field in the rule: field ID, field name, type, the default value, and the “replace a value that is already filled” setting	To fill the Create dialog
For people fields: the Atlassian account ID (names are looked up in Jira when the editor shows them, not stored)	To fill Assignee, Reporter and user pickers
The ID of the Jira UI modification that carries the rule	To update or delete it
The time of the last change and the account ID of the person who made it	To show when the rule was updated and to keep a record of who changed it

Default values are whatever the administrator typed, so they may contain any text the administrator chose to enter.

The same values are also stored in your Jira site as a UI modification created by the app (its name is smart-defaults; it carries the field values and the project and issue type it applies to). Jira stores it as part of your site.

The app does not store passwords, email addresses, payment details, or the contents of issues.

What the app reads from Jira

Using the permissions of the person who is using the app:

the projects visible to the person, the issue types of a project, and the fields of the create screen of an issue type (including their allowed values);
the person’s own permissions (whether they administer Jira or the project);
the results of people searches, and the display name of a person for an account ID, when you pick people in the editor;
the project name when a rule is saved.

As the app itself, it reads the list of UI modifications that the app has created (Jira returns only those).

In the Create dialog the app also reads the create screen’s allowed values (options, components, versions), so that it never inserts a value that has been deleted.

What the app writes to Jira

UI modifications, created, updated and deleted by the app when rules are saved, deleted or resynced.
Field values inside the Create dialog in the person’s browser. These are not saved anywhere until the person clicks Create, and the person can change them first.

The app does not create or change issues.

Logs

Forge logs (operated by Atlassian): when an action fails, the app writes its name and the error text; for failed Jira requests this includes the HTTP method, the status and the first 300 characters of Jira’s response. After installation the app logs how many UI modifications it removed and created. The app itself does not write rule values or people’s names to the logs; the error text of Jira is logged as Jira returned it.
The person’s browser console: in the Create dialog the app writes one line with the result for each field (set, kept, skipped), the ID of the field and timings. It stays in the browser and is not sent anywhere.

Analytics and tracking

The app contains no analytics, no tracking pixels, no advertising and no third-party scripts. It does not profile users and makes no automated decisions about them.

Data retention and deletion

Deleting a rule removes it from Forge storage and deletes its UI modification in Jira.
Uninstalling the app removes its stored data according to Atlassian’s Forge storage lifecycle. On a development installation on 15 October 2026 no rules were left after uninstalling and installing again.
To request deletion of data associated with your site, contact us at info@vudia.site.

Where data is stored

In Forge’s storage, operated by Atlassian, and in your Jira site. Hosting location and residency follow the Atlassian Cloud infrastructure your site runs on. See the Atlassian Trust Center for details.

Your rights

Since the app processes data on behalf of your organisation, requests for access, correction or deletion of personal data are best raised with your own Jira administrator, who controls the site. We will assist administrators with any such request — contact info@vudia.site.

Changes to this policy

Material changes will be published on this page with an updated date above.

Contact

Vudia — info@vudia.site

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